Individual Contract Verification in MWO Kuala Lumpur, Malaysia

A verified Employment Contract is an essential document for Overseas Filipino Workers (OFWs) who are vacationing in the Philippines. It’s mandatory for OFWs who wish to obtain their Overseas Employment Certificate (OEC), an exit clearance for Filipinos who want to work abroad. Without it, OFWs cannot leave the country for overseas employment. That said, we’ve created an in-depth guide on the application process for Individual Contract Verification in MWO Kuala Lumpur, Malaysia.

Also Read: Schedule OWWA Appointment Membership Kuala Lumpur, Malaysia

Aside from being a requirement for OEC application in Malaysia, a verified Employment Contract is a way for the Labor Attaché to confirm OFWs’ contracts comply with the prevailing laws, standards, and practices in the Philippines and the host country. This process also helps protect OFWs’ employment rights, benefits, and welfare. Thus, OFWs should process their Individual Contract Verification at the Migrant Workers Office (MWO) in Kuala Lumpur, Malaysia, before returning to the Philippines for vacation.

contract verification migrant workers office mwo kuala lumpur malaysia

Qualifications

If you’re wondering who should apply for Individual Contract Verification in MWO Kuala Lumpur, Malaysia, check the qualifications below:

  • Filipino nationals without POEA records but working abroad
  • Filipino workers registered with POEA but have changed their employers on-site
  • Filipino workers with potential employers and an employment visa approved by the Immigration Department

Requirements

Here are the following documentary requirements for OFWs who should undergo Individual Contract Verification in MWO Kuala Lumpur, Malaysia:

For Direct Hire Professional/Skilled Workers

  • Duly accomplished Philippine Overseas Employment Administration (POEA) Standard Employment Contract for Various Skilled Workers (Employment Contract attested by any registered Malaysian Notary Public) (download form here)
  • Immigration approval for Employment (Calling Visa/DP10/MSC approval) with English translation only from the High Court/Session Court Interpreter
  • Business License with English translation only from the High Court/Session Court Interpreter, Malaysian Notary Public
  • Company Forms 24 & 49, certified true copy by the company secretary
  • Letter/Certification from the company on the number of hired/employed Filipinos
  • Affidavit of Undertaking (download form here)
  • Photocopy of worker’s passport with at least 6 months validity before the intended departure date
  • Passport-size photo of the worker
  • Proof of worker’s insurance coverage (click here to see minimum coverage)
  • Photocopy of employer’s IC
  • Company Profile with office and agency/staff house pictures (agency and principal)

For Domestic Workers/Household Service Workers (HSWs) (2nd and succeeding renewal)

  • Previously verified Employment Contract
  • Duly accomplished POEA Standard employment contract for Domestic Workers notarized by any Malaysian Notary Public (download form here)
  • Photocopy of worker’s passport with at least 6 months validity before the intended departure date
  • Photocopy of worker’s valid working visa
  • Photocopy of employer’s IC
  • Insurance for the worker
  • Passport-size photo of the worker
  • Notarized Affidavit of Undertaking (for domestic workers registered on site and renewal without agency) (download form here)

The verification of the Employment Contract should course thru an accredited Malaysian agency if the OFW has changed employer and the period of employment with the current employer did not exceed five (5) years. On the other hand, if processing via an accredited Malaysian agency is no longer required, the Domestic Worker and direct employer should appear at the Embassy during the Employment Contract renewal.

Fees

  • Verification fee- RM 48
  • OWWA Membership fee- US$25 converted to local currency based on the foreign exchange rate (if OWWA membership is expired or about to expire)

How to Verify Employment Contract in MWO Kuala Lumpur, Malaysia

According to the Facebook post of the Migrant Workers Office – Kuala Lumpur, all employers, and OFWs in Malaysia who wish to process verification of Employment Contracts should book an appointment via the Jotform link. But since the provided Jotform link is only for April, May, and June 2023, we advise OFWs to check the Facebook page of MWO Kuala Lumpur and the Philippine Embassy in Malaysia for the latest or designated Jotform link before booking an appointment.

To verify an Employment Contract in MWO Kuala Lumpur, Malaysia, follow the steps below:

  1. Set an appointment with MWO Kuala Lumpur thru the Jotform link. Also, don’t forget to check the designated Jotform link on the Facebook page of MWO and the Philippine Embassy at the time of your application.
  2. After booking an appointment, check your email and print or take a screenshot of your confirmed appointment schedule.
  3. Visit MWO Kuala Lumpur on the day of your appointment. Next, present your confirmed appointment schedule to the security personnel.
  4. Get a queue number for Contract Verification.
  5. Submit your complete documentary requirements for evaluation.
  6. Pay the verification fee and other applicable fees.
  7. Then, collect your official receipt and wait for the release of your verified Employment Contract.

For walk-ins or those unavailable to set an appointment online via the Jotform link, drop off your documents at MWO Kuala Lumpur. There’s a drop-off box designated for Contract Verification at the premise. Once you have submitted your documentary requirement, follow up for an update from MWO Kuala Lumpur after 2 to 3 days. Also, MWO Kuala Lumpur only allows drop-offs until 11:00 am from Sunday to Thursday. You may contact their office thru the following:

Reminders

Please take note of the following reminders when processing Individual Contract Verification in MWO Kuala Lumpur, Malaysia:

  • MWO Kuala Lumpur requires an appointment for applicants of verification of Employment Contracts.
  • The Jotform link has a designated portal for every month for those who want to book an appointment.
  • MWO Kuala Lumpur also accepts walk-ins or those who cannot book an appointment thru the Jotform link to drop off their documentary requirements in the designated box. But note that they only allow drop-offs from Sunday to Thursday until 11:00 am.
  • If you drop off your documentary requirements, don’t forget to ask for an update from MWO Kuala Lumpur 2 to 3 days after submitting your documents.
  • Bring a printed copy or screenshot of your confirmed appointment on the day of your visit with MWO Kuala Lumpur.
  • Wear appropriate attire when visiting the Embassy of MWO Kuala Lumpur, or you won’t be allowed entry. It’s strictly prohibited to wear strapless, spaghetti-strap blouses, tank tops, sando, skimpy skirts, shorts, leggings, and slippers.
  • For inquiries, contact MWO Kuala Lumpur via their Facebook page or email at mwo_kualalumpir@dmw.gov.ph.

Summary

To sum up, OFWs should realize the importance of a verified Employment Contract since its required for OEC application to avoid getting offloaded from the airport. Moreover, it protects them from unfair treatment from foreign employers and promotes their rights, benefits, and welfare.

If you changed employer or job site, and are not qualified for OEC exemption, ensure you verify your Employment Contract before vacationing in the Philippines. Otherwise, you’ll undergo a lot of trouble since Individual Contract Verification is only available at Migrant Workers’ Offices (MWOs) abroad.

Contact Details

Embassy of the Philippines in Malaysia
Operating Hours: 8:00 am – 4:00 pm, Monday to Friday
Address: No. 1 Changkat Kia Peng, 50450 Kuala Lumpur, Malaysia
Telephone Number: +(603)-2148-4233
For Emergency & Non-Office Hours Number: +(6017)-347-5487, +(6017)-390-9954
Email: klpe_malaysia@yahoo.com
Website: http://www.philembassykl.org.my/main/, https://kualalumpurpe.dfa.gov.ph/index.php/en/
Facebook Page: https://facebook.com/PHinMalaysia

MWO POLO Malaysia
Telephone Number: +(603)-2181-7299, +(603)-2161-2222
Hotline Number: +(6017)-8837-089
Facebook Page: https://www.facebook.com/MWOMALAYSIA
Email: polo_kualalumpur@yahoo.com

Google Map Location

Please check out the PH Embassy office in Kuala Lumpur where you can inquire about the Migrant Workers-Malaysia Office:

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