How to Apply OEC Certificate in Kuala Lumpur, Malaysia

OFWs in Malaysia going home to the Philippines for vacation or due to an ending contract need to apply for OEC at the POLO office at the Embassy of the Philippines in Kuala Lumpur if returning abroad to continue or extend their employment contract.

Also Read: Schedule OWWA Appointment Membership Kuala Lumpur, Malaysia

An OEC is an essential document to OFWs, be it their first time to work abroad or returning to their job site overseas, since OEC is a pass required when leaving the Philippine airport for work reasons. In this article, we’ve created an in-depth guide on how OFWs can apply for OEC in POLO Malaysia, so keep reading.

Overseas Employment Certificate (OEC) is an exit clearance from the Philippine Overseas Employment Administration (POEA), or the Philippine Overseas Labor Office (POLO) used to confirm that the Overseas Filipino Workers (OFWs) have obtained legal employment abroad and went through proper documentation.

In addition, OFWs should present their OEC to immigration officers before leaving the Philippine airport to work overseas. This document also ensures that workers can access government protection, assistance, and benefits, such as travel tax and terminal fees exemption. Moreover, the spouses and dependents of OFWs with OEC can enjoy reduced travel tax. Thus, OFWs in Malaysia are encouraged to get their OEC if exiting the Philippine airport to return to their job site.

how to get an oec certificate in malaysia

Requirements

As stated on the official website of the Embassy of the Philippines in Kuala Lumpur, Malaysia, the requirements for OEC issuance should contain the original and 2-photocopies of the following:

  • POPS-BaM Appointment Form
  • OFW Information Sheet
  • Valid Passport
  • Valid Work Visa or any equivalent document
  • POLO verified Employment Contract

Additional Documents

However, if you have an Employment Contract not yet verified by POLO Malaysia, you should first request Contract Verification before applying for your OEC. To do so, here are the following required documents you need to secure for Contract Verification at POLO Malaysia:

For Direct Hire Skilled Workers and Professional

  • Duly-accomplished POEA Standard Employment Contract for Skilled Workers (certified by a registered Malaysian Notary Public)
  • Employment approval from the Immigration, such as Calling Visa, DP10, or MSC with attached English Translation from Session Court or High Court Interpreter
  • Business License with attached English Translation from Session Court or High Court Interpreter
  • Company Forms 24 and 29, certified true copy from the company’s secretary
  • Certification letter from the company, stating the number of hired Filipinos
  • Affidavit of Undertaking
  • Photocopy of the worker’s valid Passport
  • Photocopy of the employer’s IC
  • Company Profile with attached pictures of the office, agency, or staff house
  • Photo of the worker (Passport size)
  • Proof of insurance coverage of the worker

For Returning Domestic Workers

  • Previously verified Employment Contract
  • Duly-accomplished POEA Standard Employment Contract for Domestic Worker (certified by a registered Malaysian Notary Public)
  • Photocopy of the worker’s valid Passport
  • Photocopy of the worker’s valid Work Visa
  • Photocopy of the employer’s IC
  • Proof of the worker’s insurance
  • Photo of the worker (Passport size)
  • Notarized Affidavit of Undertaking (For workers employed on-site or renewed employment without an agency)

Processing Fees

The following are applicable fees payable at the POLO Malaysia office:

  • OEC processing fee of RM 11.30
  • OWWA membership fee of RM 120
  • POLO Employment Contract Verification fee of RM 48.00 (per document)

Qualifications

Aside from the benefits, assistance, and protection provided to OEC holders, POEA and POLO issue the OEC to promote and ensure OFWs have acquired legal employment overseas, so OEC is only issued to qualified workers, including:

  • OFWs who obtained work from an overseas Employer or Sponsor via direct hiring
  • OFWs hired via a recruitment agency
  • OFWs hired via POEA’s Government Placement Branch (GBP)
  • OFWs with existing POEA database records and returning to the same job site after vacationing with an employment contract or working visa
  • OFWs with existing POEA database record returning to the same employer but in a different job site
  • OFWs without POEA database records or changes employers on-site

How to Book an OEC Appointment in POLO Malaysia

Since the POLO Malaysia office is at the same site as the Embassy of the Philippines in Kuala Lumpur, OFWs need to book an OEC appointment as the Embassy implements a “No Appointment, No Entry Policy” and only accepts selected applicants for walk-ins.

So OFWs should book an appointment before heading to POLO Malaysia for the OEC application by registering a POPS-BaM account. If you don’t have a POPS –BaM account, follow the steps below.

How to Register on POPS-BaM (For New Users)

  1. Visit the POEA Online Services Portal/POPS-BaM website.
  2. Under the e-Registration section, click Let’s Go and Register.
  3. Check the I Accept the Terms of Use.
  4. Fill out the required fields and click Register.
  5. Check your email that you registered on POPS-BaM. Then, copy the sent Temporary Password.
  6. Enter the Temporary Password and change it to your preferred password.
  7. On the right of your dashboard, click My Profile.
  8. Fill out the required details.
  9. Double-check your account details and click Update Profile.
  10. Fill out the Identification Details.
  11. Input your Beneficiary details.
  12. Upload a Profile Picture and a copy of your Passport to finish the account setup.

How to Book an OEC Appointment in POPS-BaM

If you already registered a POPS-BaM account, ensure that your account setup is complete and contains the required data to proceed with booking an OEC appointment. OFWs with old BM accounts are encouraged to transfer their records on POPS-BaM since it’s where you can book an OEC appointment.

To do so, go to the POPS-BaM website and look for the DMW Helpdesk section. Then, click Transfer Old BM records to match the data on your POPS-BaM account and follow the steps below to book an OEC appointment with POLO Malaysia:

  1. Visit the POEA Online Services Portal/ POPS-BaM website.
  2. Click Let’s Go and log in on the e-Registration section.
  3. On the dashboard, look for My Links. Then, click Balik Manggagawa and Next.
  4. If you have an incomplete account, provide the required data to continue.
  5. Input your Flight Date and click Next.
  6. If not a Balik Manggagawa or not returning to the same employer and job site, answer No to the questions to continue booking.
  7. Update necessary details on your contract and click Submit.
  8. Choose a Processing Site and click Next.
  9. Take a screenshot or print your confirmed appointment schedule.

How to Apply for OEC in POLO Malaysia

Once you’ve booked an appointment with POLO Malaysia, secure the necessary documents for OEC issuance and ensure that your OWWA membership is active. Furthermore, applying for OEC at the POLO Malaysia office is required for OFWs returning to the country with a different employer and job site or who have changed employers on-site.

On the contrary, POLO Malaysia will not issue OEC to OFWs who don’t have an existing POEA record, a verified Employment Contract, and those who came to Malaysia with a tourist or visit visa and obtained a work visa. Instead, the said workers need to process the verification of their Employment Contract at POLO Malaysia. Then, apply for OEC at POEA in the Philippines. To apply for OEC in POLO Malaysia, follow the steps below:

  1. Head to the POLO Malaysia office on the date of your appointment.
  2. Submit the necessary documents.
  3. Pay the applicable fees.
  4. Wait for the issuance of your OEC and other documents.

How to Get OEC Online in Malaysia

For OFWs considered Balik Manggagawa or workers returning to the same employer and website, POLO Malaysia encourages you to get your OEC online via POPS-BaM. This process also applies to returning workers hired by GBP.

Also, workers qualified to get their OEC online can avail of the OEC exemption, which exempts them from paying the OEC processing fee. To get OEC online, follow the steps below:

  1. Visit the POEA Online Services Portal/POPS-BaM website.
  2. On the e-Registration section, click Let’s Go and log in.
  3. If your account details are incomplete, provide the missing data to continue.
  4. Input your Flight Date and click Next.
  5. Answer Yes to the questions to confirm you’re a Balik Mangggagawa or a worker returning to the same employer and job site.
  6. Print your OEC online. Also, remember to only request your OEC within 60 days of your return flight date to ensure its validity.

Video: Register new BM online system, Secure OEC, returning ofw 2022 online services portal dmw

For more details on OEC, please watch the video below:

As discussed in the video, OFWs need to register an account on POPS-BaM to secure OEC. If issues occur during the registration, such as not receiving the verification link for registration, it is not ideal to register another account. Instead, go to the DMW Helpdesk section and click Create Ticket to report the registration issue.

Frequently Asked Questions

Please check out these common questions and answers about the process of getting an OEC in Malaysia:

1. How can I get an OEC exemption in Malaysia?

OEC exemption is accessible by Balik Manggagawa and by logging in to your POPS-BaM account.

2. How can I book an OEC appointment online?

You should register and log in to POPS-BaM to book an OEC appointment online.

3. Can I get OEC in Malaysia without an appointment?

No, since the Embassy of the Philippines in Malaysia requires an appointment.

4. Can I get OEC at the airport?

You can get OEC at the airport if you’re on emergency leave or have a confirmed flight date.

5. How long is OEC valid?

OEC is valid for 60-days.

6. How much is the OEC fee in Malaysia?

The OEC fee in Malaysia is RM 11.30.

7. Can I get OEC without OWWA membership?

You need an active OWWA membership to get OEC.

Summary

Overall, securing OEC in Malaysia is the same as the process at other POLO offices, which requires an appointment via POPS-BaM. Nonetheless, POEA and POLO encourage Balik Manggagawa to get their OEC online to limit the applicants on-site.

OEC is also essential to prevent departure delays, so ensure that your exit clearance document is valid on your return flight date.

Contact Details

Embassy of the Philippines in Malaysia
Operating Hours: 8:00 am – 4:00 pm, Monday to Friday
Address: No. 1 Changkat Kia Peng, 50450 Kuala Lumpur, Malaysia
Telephone Number: +(603)-2148-4233
For Emergency & Non-Office Hours Number: +(6017)-347-5487, +(6017)-390-9954
Email: klpe_malaysia@yahoo.com
Website: http://www.philembassykl.org.my/main/, https://kualalumpurpe.dfa.gov.ph/index.php/en/
Facebook Page: https://facebook.com/PHinMalaysia

POLO Malaysia
Telephone Number: +(603)-2181-7299, +(603)-2161-2222
Hotline Number: +(6017)-8837-089
Email: polo_kualalumpur@yahoo.com

Google Map Location

Please check out the PH Embassy office in Kuala Lumpur where you can inquire about the POLO-Malaysia Office and renew your OWWA:

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