Overseas Filipino Workers (OFWs) renewing their contracts or changing employers should verify their Employment Contracts. For OFWs vacationing in the Philippines, obtaining a verified Employment Contract is also a must since it’s a requirement for Overseas Employment Certificate (OEC), an exit clearance for Filipinos leaving the Philippines to work overseas. So if you need this document, read on as we share the process and requirements for Individual Contract Verification in MWO Madrid, Spain.
Also Read: How to Apply OEC Certificate in Madrid, Spain
The Labor Attaché verifies OFW’s contracts to ensure compliance with the current employment laws, standards, and practices of the Philippines and the host country. Moreover, a verified Employment Contract protects OFWs’ rights, benefits, and welfare. Therefore, OFWs should process the Individual Contract Verification in Migrant Workers Office (MWO) Madrid, Spain, especially before vacationing in the Philippines.
Contents
Qualifications
Before securing the requirements for Individual Contract Verification in MWO Madrid, check if you meet any of the qualifications below:
- Filipino nationals without POEA records but working abroad
- Filipino workers registered with POEA but have changed their employers on-site
- Filipino workers with potential employers and an employment visa approved by the Immigration Department
- Filipino workers rehired by the same employer
Requirements
If you’re qualified to verify your Employment Contract, here are the following documentary requirements you should submit to MWO Madrid, Spain:
If the employer is an Individual and hiring a Domestic Worker:
- POEA Standard Employment Contract – all pages signed by the employer (1 original and photocopy)
- Recruitment Agreement between employer and the Philippine Recruitment Agency – all pages signed by the employer (1 original and photocopy)
- Manpower Request/Job Order (1 original and1 photocopy)
- Employee’s Philippine passport with at least six (6) months validity before the intended date of departure (2 photocopies of data page only)
- Contrato de Trabajo (2 photocopies)
- Work visa and Salida or Resolución (2 photocopies)
- Employer’s Profile/Information Sheet – with Proof of Financial Capacity, such as bank certification, Employment Certification with compensation, or Modelo 100 (1 original and photocopy)
- Police Clearance of employer (Penales) (1 original and photocopy)
- Employer’s DNI or passport data page (2 photocopies)
- POEA license of Philippine Agency (2 photocopies)
- Passport of Philippine Agency Representative (2 photocopies of data page)
If the employer is a Company/Business Establishment hiring only one Filipino Worker:
- POEA Standard Employment Contract – all pages signed by the employer (1 original and photocopy)
- Recruitment Agreement between employer and the Philippine Recruitment Agency – all pages signed by the employer (1 original and photocopy)
- Manpower Request/Job Order (1 original and photocopy)
- Work visa (2 photocopies)
- Contrato de Trabajo (2 photocopies)
- Work visa and Salida or Resolución (2 photocopies)
- Copy of CIF (2 photocopies)
- Copy of DNI or passport data page of employer or representative who signed the employment contract (2 photocopies)
- POEA license of Philippine Agency (2 photocopies)
- Passport of Philippine Agency Representative (2 photocopies of data page)
For OFWs verifying Employment Contracts via MWO Madrid Outreach Mission
Prepare two (2) copies of the following documents:
- Signed Contract
- Signed passport
- Residence card – front and back
- Employer’s ID (if working as a Domestic/Household Service Worker)
- Latest payslip or Certificate of Employment with compensation and the latest salary received
Fees
After securing the document listed above, here are the applicable fees you must pay to verify your Employment Contract with MWO Madrid:
- Contract Verification fee- €9
- OWWA Membership fee- US$25 converted to local currency based on the foreign exchange rate (if OWWA membership is expired or about to expire)
How to Verify Employment Contract in MWO Madrid, Spain
OFWs in Spain have two options to verify their Employment Contract via MWO Madrid or Outreach Mission. According to a Facebook post from MWO Madrid, they conduct Outreach Missions in areas under their jurisdiction, making it convenient for OFWs to access labor-related services, such as Individual Contract Verification. To verify Employment Contract in MWO Madrid, Spain, follow the steps below:
Via MWO Madrid, Spain
- Contact the Philippine Embassy or MWO Madrid.
- Set an appointment for Individual Contract Verification if applicable.
- Print or take a screenshot of the confirmed appointment schedule with MWO Madrid.
- Secure the complete documentary requirements.
- Visit MWO on the day of your appointment at Calle Serrano 161, Planta Baja, 28002, Madrid, Spain (ground floor, near the Philippine Embassy).
- Show your proof of appointment and valid ID to the security personnel.
- Get a token number for Contract Verification.
- Head to the processing counter and submit your complete requirements.
- Pay the applicable fees.
- Then, collect your official receipt and wait for the release of your verified Employment Contract.
Via MWO Outreach Mission
- Visit the official Facebook page of MWO Madrid.
- Check the upcoming schedule and venue for the Outreach Mission.
- If the venue is accessible, check the said post for the appointment link.
- Set an appointment for Contract Verification thru the designated link.
- Secure the complete documentary requirements.
- Head to the venue of the MWO Outreach Mission.
- Show your proof of appointment and valid ID to the security personnel.
- Submit your complete documents.
- Pay the applicable fees.
- Afterward, collect your official receipt and wait for the release of your verified Employment Contract.
According to the Memorandum Circular No. 19 Series of 2021, POEA authorized MWO Madrid to provide online processing (via email) of labor document verification, such as Employment Contracts or work visas. This process applies to OFWs in Andorra, France, Monaco, Portugal, and Spain. But this process may be outdated. Thus, we advise OFWs to confirm with MWO Madrid if they still accept online processing via email for Contract Verification.
Reminders
Please keep in mind the following reminders for Individual Contract Verification in MWO Madrid, Spain:
- Ensure the Employment Contract has a date and sign of the employer and worker on all pages.
- The documentary requirements should be in two (2) sets or copies.
- MWO Madrid will not process clients with incomplete or inaccurate requirements.
- For employers who completed the Employment Contract Verification, provide the original processed documents to the Philippine Recruitment Agency or employed worker. So they can process the issuance of exit clearance at POEA.
- All clients should wear appropriate attire when visiting the Philippine Embassy or MWO Madrid premises. The security personnel can refuse entry to clients wearing prohibited outfits, like strapless, spaghetti-strap blouses, tank tops, sando, skimpy skirts, shorts, leggings, and slippers.
- For more details on Individual Contract Verification, OFWs should contact the Philippine Embassy or MWO Madrid, Spain.
Video: How to Get to MWO Office in Madrid
Check out this video guide on how to get to the MWO office in Madrid by a fellow Filipina. She shares her experience renewing her OWWA membership account in this office:
Summary
With a verified Employment Contract, OFWs can ensure they’re treated fairly by their employers and safe from illegal recruiters. Furthermore, POEA requires this document for OFWs obtaining their OEC, ensuring they’re registered and recruited by legal employers.
Without a verified Employment Contract, OFWs vacationing in the Philippines cannot get their OEC, causing a delay in return to their job site. So OFWs must undergo the Individual Contract Verification in MWO Madrid, Spain, whenever renewing or signing a new Employment Contract.