Individual Contract Verification in Calgary, Canada

For Overseas Filipino Workers (OFWs) in Calgary, it’s essential to verify an Employment Contract whenever changing employers or job sites. The Department of Migrant Workers (DMW) also requires this document for those applying for Overseas Employment Certificate (OEC). With that said, we’ve created an in-depth guide for Individual Contract Verification in Calgary, Canada.

As of writing, there’s no designated Migrant Worker’s Office (MWO) in Calgary. So OFWs should verify their Employment Contract at MWO Vancouver since their office has jurisdiction over Calgary. This process allows the Labor Attaché to verify if OFWs’ contracts comply with the prevailing laws, standards, and practices of the Philippines and the host country. Therefore, we advise OFWs in Calgary to process their Individual Contract Verification in MWO Vancouver, Canada.

contract verification calgary canada migrant workers office

Qualifications

But before you read further, check if you meet any of the qualifications below for Individual Contract Verification in Calgary, Canada:

  • Filipino nationals without POEA records but working abroad or those who transferred job sites with a new employer
  • Filipino workers registered with POEA but have changed their employers on-site.
  • Filipino workers with potential employers and an employment visa approved by the Immigration Department
  • Filipino nationals who legally migrated to a foreign country and converted from migrant status to a worker status (such as dependents, permanent residents, petitioned family members, spouse, or fiance visas)
  • Filipino workers on a fixed-term contract (verify every renewal)

On the contrary, OFWs don’t need to authenticate their renewed contracts if they have previously obtained a verified Employment Contract with their present employer. However, they should present their old and renewed contract and still work for the same employer when applying for a BM employment certificate.

Requirements

If you qualified for Individual Contract Verification in Calgary, here are the following requirements you should submit to MWO Vancouver, Canada:

For Agency Hiring

  • Letter Request to MWO/Labor Attaché – verification request for the submitted documentary requirements
  • Manpower Request/Job Order – form from the Philippine Recruitment Agency (PRA) stating the position, salary, and number of employed Filipino workers
  • Individual Employment Contract or Employment Offer/Nomination Confirmation (if hiring less than five (5) workers per Job Order)
  • Master Employment Contract (if hiring more than five (5) workers per Job Order) – all pages dated and with the worker and employer’s original signature (Note: A scanned copy of the worker’s signature may only be accepted once verified by the POEA/DMW office in Manila)
  • Individual Employment Contract Addendum – with worker and employer/authorized representative original signature
  • Copy of worker’s Philippine passport (data page only with signature) – valid for at least six (6) months before the intended date of departure
  • Copy of valid visa/work permit
  • Employer/authorized representative valid government-issued ID – with photo and signature
  • Copy of Certificate of Incorporation and Company/Board Resolution, giving authority to a company representative to sign on behalf of the company/employer
  • Letter of Affidavit/Undertaking
  • Labor Market Impact Assessment (LMIA) or Approval of LMIA-Free Work Permit International Mobility Program (IMP) – if hired thru ESDC/Service Canada-approved Temporary Foreign Workers Program (TFWP)
  • Confirmation of Nomination/Acceptance- if hired thru the Provincial/Territorial Nominee Program
  • Agreement between PRA and Canadian employer – dated and signed by PRA, Canadian employer, or Third Party Representative Foreign Recruitment Agency (FRA)
  • Hiring/Service Agreement between the Third Party Representative and Canadian employer (if applicable)
  • Copy of employer’s Business Registration/License
  • Company/employer Profile and list of workers
  • Employer License/Registration to hire Foreign workers by MOL – for British Columbia employers only
  • Employer Registration with the Ministry of the Economy (FWRISA) – for Saskatchewan employers only
  • License of Third Party Representative/FRA
  • POEA License of PRA and owner’s passport copy

Fees

  • Letter/Affidavit of Undertaking – CAD 11.50
  • Business License/Company Registration – CAD 11.50
  • Individual Employment Contract – CAD 11.50
  • Manpower Request/Job Order – CAD 11.50
  • Recruitment Agreement – CAD 11.50
  • Service Agreement (between Third Party/FRA and employer) – CAD 11.50
  • Master Employment Contract – CAD 34.50

For Direct Hiring

  • Copy of valid Business License/Commercial Registration of the principal/employer
  • Copy of any valid government-issued ID of the principal/employer – with signature and photo (such as a passport or driver’s license)
  • Copy of Board/Company Resolution (for enterprise with multiple owners)
  • Copy of Certificate of Incorporation and Notice of Articles (for sole proprietors)
  • Individual Employment Contract (if hiring one (1) worker only) – all pages dated and signed by the principal/employer
  • Master Employment Contract (if two (2) or more worker is required per LMIA) – all pages dated and signed by the principal/employer
  • Addendum to the Employment Contract – dated and signed by the employer/authorized representative
  • Affidavit of Undertaking by the principal/employer
  • Labor Market Impact Assessment (LMIA) or Approval of LMIA-Free Work Permit International Mobility Program (IMP) – if hired thru ESDC/Service Canada-approved Temporary Foreign Workers Program (TFWP)
  • Confirmation of Nomination/Acceptance – for workers under the Provincial/Territorial Nominee Program
  • Registration with the Ministry of the Economy (FWRISA) – for workers under the Saskatchewan Immigration Nominee Program only
  • Copy of worker’s Philippine passport (data page only with signature) – valid for at least six (6) months before the intended date of departure
  • Copy of valid visa/work permit
  • Confirmation that the employer directly hired not more than five (5) workers since its business opened

Fees

  • Business License/Commercial Registration – CAD 11.50
  • Individual Employment Contract – CAD 11.50
  • Master Employment Contract – CAD 34.50

How to Verify Employment Contract in Calgary, Canada

To verify Employment Contract in Calgary, Canada, follow the steps below:

  1. Secure the complete documentary requirements. Prepare two (2) copies of each document.
  2. Send the requirements and a pre-paid self-addressed return envelope to:
    • The Labor Attaché
    • Migrant Workers Office (MWO)
    • Labor Section
    • Philippine Consulate General
    • Suite 601, 999 Canada Place
    • Vancouver, BV V6C 3E1
  3. Pay the applicable fees via bank drafts and postal money order.
  4. If requirements are incomplete, MWO Vancouver will return them and the fees using the included return envelope. An MWO staff will email or call you for more details.
  5. If the requirements are complete, MWO Vancouver will verify the documents.
  6. Then, wait seven (7) working days for your verified Employment Contract.

Summary

Overall, securing a verified Employment Contract is essential for OFWs, ensuring they’re legally employed and staying abroad. Through a verified Employment Contract, OFWs can protect their rights, welfare, and benefits. Thus, OFWs in Calgary should verify their Employment Contract at MWO Vancouver, especially before vacationing in the Philippines.

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