For OFWs in Osaka, Japan, you must secure your OEC whenever you have a vacation in the Philippines and return to Japan to continue overseas work or extend your employment contract. OFWs coming from the Philippines need to get their OEC if they wish to work overseas, or they won’t be able to leave the airport. And if you’re wondering how to get your OEC in Osaka, Japan, please check out the details below.
Overseas Employment Certificate (OEC) or known as exit clearance, is a document Overseas Filipino Workers (OFWs) need to secure from the Philippine Overseas Employment Administration (POEA) and Philippine Overseas Labor Office (POLO).
It certifies that the worker acquired legal employment abroad and has an existing record on POEA’s database. In addition, OFWs need to present their OEC to Philippine immigration officers before permitting their departure.
If the worker fails to secure a valid OEC, it results in a delayed flight or offloads from the airport. Thus, OFWs in Osaka, Japan, should get their OEC if they’re returning to their work after vacationing in the Philippines.
If you’re returning to a different employer and job site in Japan, present the original and two photocopies of the following documents for OEC issuance:
- POPS-BaM Appointment form
- OFW Information Sheet (printed from POPS-BaM)
- POLO verified the Employment Contract
- Valid Work Permit, Work Visa, or any equivalent document
- Proof of Employment such as Company ID, Certificate of Employment, or latest payslip
- Photocopy of Confirmed 2-way Airline Ticket
However, if the worker can’t present POLO verified Employment Contract, they need to undergo contract verification before applying for OEC by submitting the following requirements for contract verification:
For Direct Hire Professionals and Skilled Workers
- Duly accomplished POEA Standard Employment Contract verified by Japan Notary Public
- Employment Immigration Approval (Employment Visa) with English translation containing the translator’s name and signature
- Original Copy of Business License and Company Registration with English translation containing the translator’s name and signature
- Letter from the company or employer which certifies the total number of hired Filipinos
- Passport photocopy of the worker
- Photocopy of the employer’s Government-issued ID and Passport
- Company Profile containing pictures of the office and staff house
- 2-copies of the worker’s Passport size picture
The following are the fees payable during the OEC application:
- OEC processing fee of P100 converted to YEN
- OWWA membership fee of US$25.00 (converted to YEN based on monthly foreign exchange rate)
Also, ensure that you paid for your Pag-IBIG contribution or pay the fee during your application for OEC.
Apart from certifying OFWs have legal employment, OEC ensures they’re protected and receive benefits from the government such as travel tax and terminal fees exemption. Thus, POEA and POLO issue OEC to qualified workers, including:
- OFWs who acquired work from an overseas Employer or Sponsor via direct hiring
- OFWs hired via a recruitment agency
- OFWs hired via POEA’s Government Placement Branch (GBP)
- OFWs with existing POEA database records and returning to the same job site after vacationing with an employment contract or working visa
- OFWs with existing POEA database record returning to the same employer but in a different job site
- OFWs without POEA database records or changes employers on-site
How to Book an OEC Appointment in POLO Osaka, Japan
As stated on the official website of the Philippine Consulate General (PCG) in Osaka, their services are by appointment only. So OFWs who need to get their OEC at the POLO Osaka office must book an OEC appointment before their visit. Before booking an OEC appointment, OFWs need to register an account on POPS-BaM. To do so, follow the steps below.
How to Register on POPS-BaM (For New Users)
- Visit the POEA Online Services Portal/POPS-BaM website.
- Under the e-Registration section, click Let’s Go and Register.
- Fill out the required fields and click Register.
- Check your email that you registered on POPS-BaM. Then, copy the sent Temporary Password.
- Enter the Temporary Password and change it to your preferred password.
- On the right of your dashboard, click My Profile.
- Fill out the required details.
- Double-check your account details and click Update Profile.
- Fill out the Identification Details.
- Input your Beneficiary details.
- Upload a Profile Picture and a copy of your Passport to finish the account setup.
How to book an OEC Appointment in POPS-BaM
After completing your account, you can book an OEC appointment with POLO Osaka. In addition, OFWs with old BM accounts can transfer their records on POPS-BaM by clicking Transfer Old BM records on the POEA Helpdesk section. To book an OEC appointment with POLO Osaka, follow the steps below:
- Visit the POEA Online Services Portal/ POPS-BaM website.
- Click Let’s Go and log in on the e-Registration section.
- On the dashboard, look for My Links. Under it, click Balik Manggagawa and Next.
- If you have an incomplete account, provide the required data to continue.
- Input your Flight Date and click Next.
- If not a Balik Manggagawa or not returning to the same employer and job site, answer No to the questions to continue booking.
- Update necessary details on your contract and click Submit.
- Choose a Processing Site and click Next.
- Afterward, take a screenshot or print your confirmed appointment schedule.
How to Apply for OEC in POLO Osaka, Japan
OFWs returning to a different employer and job site or have changed employers on-site should apply for their OEC in POLO Osaka. On the other hand, POLO Osaka won’t issue OEC to OFWs who cannot present a POLO verified Employment Contract and those who came to Japan with only a tourist or visit visa and obtained a work visa.
Instead, the said workers have to apply for OEC in POEA offices in the Philippines to document their employment. POLO Osaka will only process the workers’ contract verification as a requirement for OEC issuance in the Philippines. To apply for OEC in POLO, Osaka, follow the steps below.
- Visit the POLO Osaka office on the date of your appointment.
- Head to the POLO counter to get an OFW Information Sheet.
- Fill out the form.
- Next, submit your requirements, including the duly accomplished OFW Information Sheet.
- Pay the applicable fees.
- Then, wait for the issuance of the original and photocopies of your OEC.
If you’re far from Osaka, you can also get your OEC by attending Consular Outreach conducted by POLO Osaka. You may check the official Facebook page of PCG Osaka for the upcoming schedule and appointment details.
Furthermore, PCG Osaka has jurisdiction over other areas, including Kyoto, Mie, Nara, Osaka, Shiga, Wakayama, Hyogo, Okayama, Yamaguchi, Hiroshima, Shimane, Tottori, Ehime, Kagawa, Kochi, Tokushima, Nagasaki, Saga, Fukuoka, Kagoshima, Kumamoto, Miyazaki, and Oita. So OFWs in these areas may get their OEC in POLO Osaka.
How to Get OEC Online in Osaka, Japan
If you’re a Balik Manggagawa or a worker returning to the same employer and job site, you have the privilege to get your OEC online and avail OEC exemption. Moreover, workers returning to Japan employed by the GBP can also enjoy OEC exemption. The said workers can print their OEC online using POPs-BaM and no longer have to pay the processing fee. And if you fall under the qualified workers to get their OEC online, follow the steps below.
- Visit the POEA Online Services Portal/POPS-BaM website.
- On the e-Registration section, click Let’s Go and log in.
- If your account details are incomplete, provide the missing data to continue.
- Input your Flight Date and click Next.
- Answer Yes to the questions to confirm you’re a Balik Mangggagawa or a worker returning to the same employer and job site.
- Lastly, print your OEC online and ensure to request your OEC within 60 days of your return flight date.
Video: POEA OEC Exemption
For more details on OEC, please watch the video below:
In the video, OFWs who changed employers are not qualified to get an OEC exemption. But if the worker obtained OEC online using POPS-BaM despite changing employers, it will cause their offload at the airport. So OFWs who changed employers need to visit POEA or POLO office to verify their employment contract, while workers returning to the same employer are no longer required to go to the office since they are qualified to get OEC exemption.
Frequently Asked Questions
Here are some common questions about the POLO office and the OWWA membership process in Osaka:
1. How can I get an OEC exemption in Osaka, Japan?
You must be returning to the same employer and job site to avail OEC exemption. Then, log in to your POPs-BaM account to print your OEC.
2. How can I book an OEC appointment online?
Register a POPS-BaM account to book an OEC appointment.
3. Can I get OEC in Osaka, Japan, without an appointment?
A POPS-BaM appointment is necessary for OEC issuance if applying for OEC in POLO Osaka.
4. Can I get OEC at the airport?
You can get OEC at the Philippine airport if on emergency leave or have a confirmed flight booking.
5. How long is OEC valid?
OEC is only valid for 60 days.
6. How much is the OEC fee in Osaka, Japan?
The OEC fee in Osaka, Japan, is P100 converted to YEN.
7. Can I get OEC without OWWA membership?
No, since you need an active OWWA membership for OEC issuance.
To sum up, OEC is necessary for all OFWs must secure if vacationing in the Philippines and returning to Japan for employment. If you’re vacationing in less than 60 days and returning to the same employer and job site, you should get your OEC in POLO Osaka.
Nonetheless, if vacationing for more than 60 days or returning to a different employer and job site, you should apply for OEC in POEA offices in the Philippines to ensure departure.
Operating Hours: 9:00 am – 5:00 pm, Monday to Friday
Address: 7/F FPG Links Midosuji, 4-3-5 Awaji-machi, Chuo-ku, Osaka, Japan 〒541-0047
Labor Documentation Concern Hotline Number: +81 665 757 593; +8170 2275 6082
Welfare Concern Hotline Number: +8170 2447 4016
Email: firstname.lastname@example.org (Official Email)
email@example.com (Labor Documentation Concern)
firstname.lastname@example.org (Welfare Concern)
Facebook Page: https://facebook.com/PHinOsaka
Google Map Location
You may check out the location of the POLO-OWWA Osaka office in Japan located in the same building as the Consulate General office in Osaka.