For OFWs in Milan, Italy, getting your OEC is necessary if vacationing in the Philippines and returning to the nation to continue or extend your employment contract. All OFWs returning to work abroad should get their OEC to obtain work abroad and ensure departure. So if you’re wondering how to get your OEC in Milan, Italy, please follow the guidelines below.
Also Read: Schedule OWWA Appointment Membership Milan, Italy
Overseas Filipino Workers (OFWs) should get their Overseas Employment Certificate (OEC) from the Philippine Overseas Employment Administration (POEA) or Philippine Overseas Labor Office (POLO) whenever going home for vacation and will return to Italy to work.
The OEC certifies that OFWs have legal employment and have an existing record on POEA’s database. In addition, it serves as an exit clearance presented to Philippine immigration officers before allowing OFWs to depart for overseas work. So if you’re planning to go home to the Philippines and return to Italy for work, make sure to secure your OEC.
Contents
Requirements
According to a Facebook post of POLO Milan, here are the following requirements for OEC issuance:
- Register a POPS-BaM account
- OFW Information Sheet
- Valid Philippine Passport
- Valid Work Permit or Permit to Stay
- POLO verified Employment Contract
- Any proof of existing employment such as contract, Company ID, or latest payslip
- Active OWWA membership
Also, ensure to provide photocopies of valid Philippine Passport, work permit, permit to stay, and proof of employment.
Additional Documents
However, if the worker can’t provide POLO verified Employment Contract, here are the additional documents for contract verification of directly hired workers:
- 2-photocopies of Nulla Osta
- 2-photocopies of the Employment Contract
- 2-photocopies of the Employer’s Cara D’ Identita
- 2-photocopies of Employer’s Undertaking
- 2-photocopies of worker’s Passport
- If the worker or employer can’t personally process the authentication of the employment contract, the nearest relative of the worker needs to request an authorization or Delega from the employer
- 2-photocopies of Delega and Carta D’ Identita of the Delega
Processing Fees
The following are applicable fees must be settled for OEC issuance:
- OEC processing fee of €2.00
- Verification of Contract fee of €13.00
- Authentication fee of €25.00
- OWWA membership fee of US$25.00 (converted to local currency based on monthly foreign exchange)
Qualifications
POEA’s purpose in issuing OEC is to ensure that OFWs are protected and have legal employment. OEC holders also have the privilege of travel tax and terminal fees exemption, lessening their expenses. Nonetheless, POEA and POLO only issue the OEC to qualified individuals, including:
- OFWs who acquired work from an overseas Employer or Sponsor via direct hiring
- OFWs hired via a recruitment agency
- OFWs hired via POEA’s Government Placement Branch (GBP)
- OFWs with existing POEA database records and returning to the same job site after vacationing with an employment contract or working visa
- OFWs with existing POEA database record returning to the same employer but in a different job site
- OFWs without POEA database records or changes employers in Milan, Italy
How to Book an OEC Appointment in POLO Milan, Italy
As stated on the Facebook post of POLO Milan, OEC issuance requires an appointment and doesn’t accept walk-ins. The POLO Milan strictly implements a “No Appointment, No Entry” policy, so ensure to book an OEC appointment before heading to their office. But before booking an OEC appointment, OFWs need to register a POPS-BaM account by following the steps below.
How to Register on POPS-BaM (For New Users)
- Visit the POEA Online Services Portal/POPS-BaM website.
- On the e-Registration section, click Let’s Go and Register.
- Check the I Accept the Terms of Use.
- Fill out the required fields and click Register.
- Check your registered email on POPS-BaM and copy the provided Temporary Password.
- Input the Temporary Password and change it to your chosen password.
- Once you’ve logged in, click My Profile on the right of the dashboard.
- Fill out the required details.
- Double-check your account details and click Update Profile.
- Fill out the Identification Details.
- Input your Beneficiary details.
- Upload a Profile Picture and a copy of your Passport to finish the account setup.
How to book an OEC Appointment in POPS-BaM
After creating a POPS-BaM account, you can proceed with booking an OEC appointment with the POLO Milan office. Also, OFWs with old BM accounts may opt to transfer their records to their newly registered POPS-BaM account. Just go to POPS-BaM, and look for the POEA Helpdesk section. On the options, click Transfer Old BM records to match the information on your POPS-BaM account. Then, book an OEC appointment with POLO Milan by following the steps below:
- Visit the POEA Online Services Portal/POPS-BaM website.
- On the e-Registration section, click Let’s Go and log in.
- On the dashboard, click Balik Manggagawa under My Links and click Next.
- If your profile is incomplete, provide the required data to proceed.
- Input your flight date and click Next.
- If you’re not a Balik Manggagawa or not returning to the same employer and job site, answer NO to the questions to proceed with the booking.
- Update the details on your contract and click Submit.
- Choose a Processing Site and click Next.
- Then, screenshot or print your confirmed POPS-BaM appointment form.
How to Apply for OEC in POLO Milan, Italy
After booking an OEC appointment with the POLO Milan office, secure the required documents and pay the applicable fees on the day of your visit. Moreover, requesting the OEC at the POLO Milan office is for OFWs returning to Italy with a different employer or changed employers on-site.
On the other hand, OFWs who came to Italy possessing a tourist or visit visa and converted to a work visa cannot be issued an OEC by POLO Milan. The said workers should get their OEC at POEA offices in the Philippines since they should be on POEA’s database. POLO Milan can only verify their employment contract as a requirement for OEC application in the Philippines. To apply for OEC in POLO Milan, follow the steps below:
- Visit the POLO Milan office on the day of your appointment.
- Head to the POLO counter to get an OFW Information Sheet.
- Fill out the OFW Information Sheet.
- Next, submit the OFW Information Sheet and other requirements.
- Pay the applicable fees.
- Then, wait for the issuance of your OEC and other documents.
Countries under POLO Milan office
The POLO Milan office also has primary jurisdiction in Northern Italy, so OFWs in these areas may request their OEC at POLO Milan. Furthermore, the POLO Milan office has oversight jurisdictions in other countries, including
- Austria
- Bosnia & Herzegovina
- Bulgaria
- Croatia
- Hungary
- Moldova
- Montenegro
- Romania
- Serbia
- Slovakia, and
- Slovenia
Thus, OFWs in the said countries may secure their OEC from POLO Milan.
How to Get OEC Online in Milan, Italy
If you’re a Balik Manggagawa or a worker returning to the same employer and job site, you should get your OEC online to prevent the crowd in the POLO Milan office. Also, returning workers hired by the GBP may get their OEC online.
The said workers are qualified for OEC exemption and may print their OEC online thru POPS-BaM, exempting them from paying the OEC processing fee. To get OEC online in Milan, follow the steps below:
- Visit the POEA Online Services Portal/POPS-BaM website.
- On the e-Registration section, click Let’s Go and log in.
- If your account details are incomplete, provide the missing data to continue.
- Input your Flight Date and click Next.
- Answer Yes to the questions to confirm you’re a Balik Mangggagawa or a worker returning to the same employer and job site.
- Then, print your OEC online. Also, ensure to only request your OEC within 60 days of your return flight date.
Video: Paano mag Apply ng OEC o Balik Manggagawa Online
For more details on OEC, please watch the video below: https://www.youtube.com/watch?v=0gdx5Z8NpR4
As shown in the video, OFWs need to register an account on POPS-BaM for OEC issuance. In addition, ensure to copy the E-registration number when creating an account. A valid email is also necessary to receive a Temporary Password to log in on POPS-BaM. Thus, securing an OEC is made easy with the new POPS_BaM system.
Frequently Asked Questions
Please check out the following questions and answers about the OEC certificate process in Milan:
1. How can I get an OEC exemption in Milan, Italy?
OEC exemption is accessible by Balik Manggagawa or workers returning to the same employer and job site. To get an OEC exemption, log in to your POPS-BaM account to print your OEC online.
2. How can I book an OEC appointment online?
You must register an account on the POPS-BaM website to book an OEC appointment with POLO Milan.
3. Can I get OEC in Milan, Italy, without an appointment?
No, since POLO Milan implements a “No Appointment, No Entry” policy for OEC issuance.
4. Can I get OEC at the airport?
OFWs can get OEC at the Philippine airport if they have confirmed flight bookings or are on emergency leave.
5. How long is OEC valid?
OEC is only valid for 60 days.
6. How much is the OEC fee in Milan, Italy?
The OEC fee in Milan, Italy, is €2.00.
7. Can I get OEC without OWWA membership?
No, since active OWWA membership is a requirement for OEC issuance.
Summary
In summary, OFWs under the jurisdiction of the POLO Milan office should get their OEC if vacationing in the Philippines in less than 60 days and returning to a different employer and job site.
While OFWs returning to the same employer and job site should get their OEC online, anytime and anywhere. Nonetheless, if staying in the Philippines for more than 60 days, the worker may get their OEC in POEA offices before returning to Italy.
Contact Details
POLO Milan
Operating Hours: 9:00 am – 1:30 pm, Monday to Friday
Address: Philippine Consulate in Milan, Viale Stelvio 71 – Via Bernina 18, 20159 Milan, Italy
POLO Hotline: +39 375 657 2333 (Whatsapp/ Viber)
Telephone Number: +39 (02) 668 4647
Email: polomilan1@gmail.com
Website: https://polomilan.dole.gov.ph/
Facebook Page: https://facebook.com/polomilanofficial
Google Map Location
Below is a map guide to the location of the Milan POLO-OWWA office in Italy: